Debtor Payments - Balance Forward Debtors

When you enter the payment details on the Debtors Payments screen and select the Accept button, the procedure varies depending on whether the customer is Balance Forward or Open Item.

Balance Forward debtors retain details of transactions on the account only during the current month. During the End of Month procedure, all transaction details are cleared from the account and the balance brought forward. The Aged Trial Balance printed with transactions prior to the End of Month procedure provides details of these cleared transactions for easy reference.

If the debtor you are processing a payment for is Balance Forward, you can select the GL period in which you want to post the payment, or you can distribute the payment across a number of GL periods.

Reference Whether a customer is Balance Forward or Open Item is set in the Balance Type field on the Debtor File Update screen - Debtor tab – see "File - Debtor - Debtor".

To assign payments for Balance Forward debtors:

1. Enter the payment details for a Balance Forward debtor on the Debtors Payments screen and select the Accept button.

Refer to "Entering the Debtor Payments Details".

Micronet displays the Debtors Payments (Balance Forward) screen.

2. Complete the following fields:

3. Optionally, if you want to:

• allocate the total payment to the oldest invoices, see "Debtors Payments - Balance Forward - Auto"
• perform a debtor inquiry, see "Debtors Payments - Balance Forward - Inquiry".

4. When you have finished assigning the payment, select the Accept button.

Micronet posts the debtor payment(s) and redisplays the Debtors Payments screen where you can enter another debtor payment into the batch.

5. When you have finished entering debtor payments, select the Cancel button on the Debtors Payments screen.

Micronet redisplays the Debtor Batch - Payments screen. See "Managing Completed Debtor Payments Batches" for information on this screen.